How To Update a Regulatory Review in Compliance Suite 3.2

by  Citation News Editor 5. February 2013

The following is a basic "How to" for updating a Compliance Suite regulatory review

Step 1:  Changes to regulations (i.e. additions, deletions, or modifications) will be seen upon logging in, indicated by icons to the left of a review. 

Impacting updates are indicated by a red circle with an exclamation point in the middle.  If you hover your cursor over icon, the words “Impacting Update Available” will appear.

   

Click the icon to initiate the update process 

Step 2: Clicking on the icon leads you to the “Requirement Changes” page.  Select the content you wish to view from the pull down menus. 

The first menu provides the following options:

·         Impacting and Non-impacting

·         Impacting only

·         Non Impacting only

The second pull down menu allows you to choose:

·         Do not filter requirements by answer

·         Hide ‘Not Applicable’ requirements

·         Show only ‘Not Applicable’ requirements

There are many different scenarios and outcomes available.  For the purpose of this guidance documents, we will proceed using the following choices:  Impacting only and Hide ‘Not Applicable’ requirements. 

At this screen, the user will see:

 

Hover your cursor over the icons on the left for more information; see deletions, additions and modifications on the right in the “Changed Detailed Requirements” column.

Click “Next” 

Step 3: If regulations were deleted since you first performed the review, you will be taken to the “Deleted Requirements” page.  These are regulations that were deleted. 

1.    You can remove these from the review via the “delete” function

OR

2.    You can keep some of these requirements in the review as Supplemental Requirements (they may represent “Best Practices” or otherwise provide benefits, e.g. perhaps compliance with a company policy)

 

 Make your selections, click “Next”

Step 4: Deleted Detailed Requirements: This is the same as the previous page, only it pertains to Detailed Requirements (the previous page contained High Level Requirements).  

1.    You can remove these from the review via the “delete” function

OR

2.    You can keep some of these requirements in the review as Supplemental Requirements (they may represent “Best Practices” or otherwise provide benefits, e.g. perhaps compliance with a company policy)

 

 

Make your selections, click "Create Version" 

 

Step 5:  A default screen will come up listing three versioning options:

·         Review non-impacting changes

·         Review changes to High Level Requirements answered "No" (in the original review)

·         Review changes to Detailed Requirements answered "No"

 

 

The final choice is the default.  If it is changed, a warning message will appear asking, “Are you sure you want to not review changes to Detailed Requirements answered ‘No?’” 

 

Why the warning?  Perhaps you answered “Yes” to the High Level question, “Do you discharge wastewater?”  Your facility discharges an average of 75,000 gallons per day.

However, you answered “No” to the Detailed Requirement because it only applies to sites that discharge > 100,000 gallons per day.

If the regulatory requirement changes to affect those that discharge > 50,000 gallons per day, then you won’t capture this in your updated review.

Select your preferred Versioning Option(s), click “Create Version” 

Step 6: In the next screens, High-Level Screening (Update Mode) and Detailed Screening (Update Mode), you will need to review the regulatory changes presented.

It works just like the review process—you can answer the questions, or mark them as reviewed.  Features such as the Progress bar are available for use.

 

Step 7: Once all of the updates have been reviewed in High-Level Screening (Update Mode) and Detailed Screening (Update Mode)… 

  

Click “Complete Update Process”—the versioning process is complete 

Once you have created a new version of a review, the review is in "Update" mode until you have finished reviewing all of the requirement changes and making the desired updates to your review.

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